Your employees want to feel confident that the information they’re using is correct, controlled and compliant. They don’t want to battle bottlenecks, fight cluttered inboxes or be unsure about whether they’re going against important regulations or standards.
Document Manager gives you confidence that the right information is accessed by the right person at the right time. The system provides you with a best practice framework for managing any kind of documentation. You can also configure forms and fields so they correspond with those you’re already using in your business.
And Document Manager works with other business applications and on any device. This means your entire business can see, collaborate and challenge documentation.
Best of all, having free end users means you can make good document control practice a natural and invisible part of your business.
Assign responsibility and use the audit trail to demonstrate employees have read, understood and accepted documentation updates.
Low lifetime cost of ownership
Our software provides a rigid framework for planning, managing, reporting and improving your document management system. Save frustration, chaos and wasted energy by implementing a system that works.
Faster access to the right information
Prevent duplicate versions and speed up the amount of time it takes to find documents.
Reduce licence fees
Our software has a flexible API and our document control module is compatible with CAD viewing technologies. This means anyone in your business can view and interact with documentation and technical drawings without expensive licences.
Interactive dashboards give management teams an instant picture of the health of the document management system.
Ensure all changes to documentation have been considered and employees are accountable for making changes to avoid careless mistakes.
Plan, manage and control documentation across your business using a clean, user-friendly system.
Use the software to ensure your business is following a best practice framework for creating, changing and maintaining documentation.
Search engines make it easy to retrieve documentation. Employees are confident they are accessing only the latest documentation which has been approved prior to use.
E-signatures demonstrate your employees have acknowledged and understood the documentation available.
Best of all, every interaction is recorded in an audit trail, including time stamps, personnel, comments and amends. It’s easy to compare document versions and prevent costly mistakes.
Hundreds of reporting options means you can understand the health of your documentation. You know what has been accessed, what hasn’t, who is doing what, and when.
I've been our document management co-ordinator since we rolled out Qualsys's GRC software more than 10 years ago. I like the system a lot, and it's grown considerably since then. I look after 13 sites with nearly 12,000 documents so I'm kept very busy with document reviews, change requests and uploading new documents. It's a very user-friendly system. I do feel that it can be quite time-consuming behind the scenes but this makes for a very compliant system which, when areas are being audited, is a great help. Qualsys's support has been great over the years and they answer all queries and requests in a timely manner.
- View a complete audit trail.
- Send review reminder emails at your chosen intervals.
- Associate documentation with risks, standards, issues, training records, audits and suppliers for easy access to information.
- Add quick links and favourites to make it easier to navigate to the information they need.
- Save search filters for even faster access to all your most used documentation.
The document control module enables you to set up workflows that help you control how documents are accessed, created, amended, reviewed and approved throughout your organisation. All activity is recorded through the workflow to ensure ownership, accountability and full visibility.
Administrators manage authentication, viewing permissions and system configuration. So you can be confident that your documentation is controlled – in front of the right people at the right time.
The document control module makes it fast and easy to manage content, assign responsibility and associate relevant compliance and standards to any piece of information.
The document control module gives leadership the business-wide insight they need. Employee records, company process maps, administrative documents, project information and more are placed at their fingertips for instant, easy access.
Our software is completely free for end users, to encourage all employees to adopt the system. This creates a standardised, centralised hub for your business documentation. Everybody contributes and with an advanced document search engine, end users find it easy to find the documentation they need.
Configurable viewing and editing permissions mean you can give suppliers, customers and auditors access to documentation as you see fit. Share controlled information, demonstrate your expertise and enhance your reputation.
See all the technical information about our document control management module. This includes a detailed list of features and how the module can be applied throughout your business.
Businesses such as AIIM estimate that employees spend 30 minutes per day searching for documents. This datasheet provides you with 7 key cases for a document control system.
Deploy the software on your internal servers or have it cloud-hosted in an ISO 27001 data centre. With the cloud-hosted option, you can be confident that the system will be rapidly deployed with almost no need for any internal IT resources. This option is professionally managed and offers a back-up, restore and firewall.
Our document control management module can be used with any combination of our other modules. To buy, just tell us how many administrator licences you need. Administrators are those who will manage the configuration, settings and have overall responsibility for the system.
Our document control management module enables you to tailor fields, workflows and risk categories. Our service implementation managers will help you work to best practice if you need guidance in assessing your current approach.
Our software has been deployed by global pharmaceutical businesses, NHS trusts and other health organisations. The solution has been validated as compliant with regulations such as GAMP 5, ISO 9001, ICH GCP E6 and FDA 21CFR Part 11, as well as electronic signature legislation such as the EU Electronic Signatures Directive. Talk to one of our team today about your validation requirements.
We have a very organised approach to implementing your system. During the first weeks of coming on board as a customer, you’ll receive a project plan, scoping workshop and dedicated support team to help you through every step of the process.
Our software solutions have a flexible, advanced application programming interface (API) which means data can be exchanged both from our software and into it.
By integrating your solutions, you’re bringing all your data together. This helps you improve engagement, work more productively and efficiently, and automatically drive activity.