Why manage training records with software?

ISO standards and most regulatory bodies ask you to demonstrate that your employees are suitably trained and competent.

Many businesses use complex spreadsheets or paperwork to manage their training records. This leads to mistakes and inconsistencies and makes it more difficult to identify gaps in training or skills.

Our training records management software enables you to manage your entire training programme in a single, comprehensive framework. It makes it easy to plan, manage and test your employees’ competence, so you can be sure that your employees are qualified to do their work and receive retraining when necessary.

The system maintains course content for employees and managers to review, schedules courses, provides feedback on instructors and course materials, keeps an archive of training records, and provides gap analysis to ensure you’re always complying with regulations. You know who needs training, what training they need, and when they’ll receive it.

 
Complex circle

Be confident your team are competent to do their roles

Training records and data are only the beginning. The training records management module is a full suite of productivity and best practice tools that makes your employees more confident in their day-to-day work.

Instantly view training gaps

View all training records – valid, expired, unconfirmed and about to expire – on a single, live report.

Demonstrate compliance

Record training and completion e-signatures to demonstrate compliance.

Make sure the training was effective

Built-in tests enable you to ensure information has been retained.

Minimal administration

Bulk upload training and repeat training processes automate the future development of your workforce.

Communicate ownership and accountability

Send notifications and reminders to ensure the system runs how you want.

Make your training better

After training, receive feedback from personnel to fine-tune and maximise effectiveness.

Bring your business together

Benefits across your entire business

GRC team

Plan, manage and record quality, health and safety, and compliance training records. Our training records management module provides your GRC team with a centralised system for all training records.

ISO training records

Leadership

The training record management module gives leadership the insight they need to view training records. With all training details at their fingertips, leadership can feel confident that their employees are competent and have the training required to do their jobs.

health and safety training record matrix

Wider business

Our mission is to make quality and compliance a natural and invisible process. This is why we offer free end users. This means you can ensure all your employees are able to upload and manage their own training records.

ISO and compliance training

External parties

Give controlled access to your customers, suppliers and external auditors to demonstrate that your business puts employee competence first.

ISO training records management software

Qualsys offer great support from the beginning to the end of implementation. My favourite part of the software is the functionality. A big draw for us was also the option to add more modules as time goes on, which will be great as our confidence with the system improves.

Adam Whitney, Quality Manager at Roberts Mart

What's new in our training record management module

New quiz functionality added so you can test employee competency.

Change the email text in training record notifications.

Added the ability to turn off renewals for a completed course when training has been superseded.

 

Features to try

Clone a training record.

Latest articles

#1 Problem with Managing Your Training Records in a Spreadsheet
Your training records spreadsheet is now so big, if you printed it off, you could wallpaper your entire office with it, and you would probably still have a heap of paper to spare. Perhaps you would have enough paper to decorate the furniture too? You update this spreadsheet almost daily. You ...
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How to solve the HR-Quality disconnect
Is your organisation suffering from HR-Quality disconnect? Common side effects include: outdated training records, lack of communication between departments, frustrated employees, time-heavy manual processes, and a high risk of employees not having the latest training requirements.
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Training records management datasheet

Technical information about the features and benefits of the system – and how to use them.

ISO 9001:2015 toolkit

Dive into a library of resources, guides and advice from industry experts.

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