Our policy management software enables you to comply with global regulations and legislation

For ISO, GDP and FDA compliance

Better business policies

Your business needs to feel confident that your business policies are current, communicated and compliant. A kink in the chain can cause your business to stumble.

Qualsys provides a powerful policy management software solution so you can implement robust processes for all your business corporate, QHSE, or CSR policies.

 

We help your entire business to manage the life cycle of your policies.

Complex circle

End-to-end policy management

Make good documentation practice a natural and instinctive part of your business.

Event-based alerts

Be notified when you have a task to complete for a policy or a policy has been updated.

Revisions and renewals

Easily revise policies and be notified when they need to be renewed or retired.

Audit trail

Every action within the system logs an incorruptible audit trail.

Review and approval

Use custom workflows to direct contracts to the people who need to review and approve them.

Acknowledgements

Track that employees have understood your policies and procedures.

Secure access

Restrict policy documents to only people who need to access them.

Custom quizzes

Test employees on all or all of your policies with custom quizzes.

Custom workflows

Choose who needs to draft, review or approve a policy.

Real time reporting

Customised dashboards and 100's of KPI reporting options provide you with instant visibility into the performance of your policies.

Collaborative policies

Develop policies and procedures as a team by assigning responsibility and ownership.

Review notifications

Set review notification periods

Version control

Avoid confusion by making sure everyone works from the latest version of the policy.

Brands who trust in our solutions

data image print label packaging industry operations management software
Cardiome quality and training record management software
Bunzl process management best practice software
BT Security risk and compliance management software
Accolade wines quality management software
Newbury EQMS software
Keepmoat quality management software
Indivior medical device compliance
Aerospace manufacturers quality management software
EHS software at EPC
Diageo beverage document control packaging management
Yazaki audit and document control system
University of Leeds QHSE management software
Unilever quality management outsourcing
Thomas Miller Document control software
Sodexo ISO 55000 software
NHS document control management software
Monosol quality management system ISO 9001
Medical device manufacturers ISO 13485 DYSIS
BT Global Services Security risk and compliance software
Biocair logistics medical supply business
Berrryworld quality management system
ANR probake - Food safety management system ISO 22000
A B Agri food and quality management software
York instruments medical devices quality management software solution
Woven textile manufacturer W E Rawson Ltd integrated Management system
Elementis chemicals quality management software system
UK power reserve quality management system
Roberts mart manufacturing ISO 9001

I've been our document management co-ordinator since we rolled out Qualsys's GRC software more than 10 years ago. I like the system a lot, and it's grown considerably since then. I look after 13 sites with nearly 12,000 documents so I'm kept very busy with document reviews, change requests and uploading new documents. It's a very user-friendly system. I do feel that it can be quite time-consuming behind the scenes but this makes for a very compliant system which, when areas are being audited, is a great help. Qualsys's support has been great over the years and they answer all queries and requests in a timely manner.

Janice McMillan – BMS Coordinator, Diageo

Bring your business together

Benefits across your entire business

GRC team

The policy management module enables you to set up workflows that help you control how documents are accessed, created, amended, reviewed and approved throughout your organisation. All activity is recorded through the workflow to ensure ownership, accountability and full visibility.

Supplier external provider Approval path example

Administrators

Administrators manage authentication, viewing permissions and system configuration. So you can be confident that your documentation is controlled – in front of the right people at the right time.

The document control module makes it fast and easy to manage content, assign responsibility and associate relevant compliance and standards to any piece of information.

Check-out documentation

Leadership

The document control module gives leadership the business-wide insight they need. Employee records, company process maps, administrative documents, project information and more are placed at their fingertips for instant, easy access.

documentation control

End users

Our software is completely free for end users, to encourage all employees to adopt the system. This creates a standardised, centralised hub for your business documentation. Everybody contributes and with an advanced document search engine, end users find it easy to find the documentation they need.

navigate to your documentation

External parties

Configurable viewing and editing permissions mean you can give suppliers, customers and auditors access to documentation as you see fit. Share controlled information, demonstrate your expertise and enhance your reputation.

Restrict access to documentation

Access policy management module datasheet

See all the technical information about our document control management module. This includes a detailed list of features and how the module can be applied throughout your business.

Download free whitepaper: Case for policy management

Businesses such as AIIM estimate that employees spend 30 minutes per day searching for documents. This datasheet provides you with 7 key cases for a document control system.

Policy management software which works for your business

We join best practices with technology

Security first

Deploy the software on your internal servers or have it cloud-hosted in an ISO 27001 data centre. With the cloud-hosted option, you can be confident that the system will be rapidly deployed with almost no need for any internal IT resources. This option is professionally managed and offers a back-up, restore and firewall.

Flexibility

Our document control management module can be used with any combination of our other modules. To buy, just tell us how many administrator licences you need. Administrators are those who will manage the configuration, settings and have overall responsibility for the system.

Configurable

Our document control management module enables you to tailor fields, workflows and risk categories. Our service implementation managers will help you work to best practice if you need guidance in assessing your current approach.

Validation

Our software has been deployed by global pharmaceutical businesses, NHS trusts and other health organisations. The solution has been validated as compliant with regulations such as GAMP 5, ISO 9001, ICH GCP E6 and FDA 21CFR Part 11, as well as electronic signature legislation such as the EU Electronic Signatures Directive. Talk to one of our team today about your validation requirements.

Rapid deployment

We have a very organised approach to implementing your system. During the first weeks of coming on board as a customer, you’ll receive a project plan, scoping workshop and dedicated support team to help you through every step of the process.

Integrations

Our software solutions have a flexible, advanced application programming interface (API) which means data can be exchanged both from our software and into it.

By integrating your solutions, you’re bringing all your data together. This helps you improve engagement, work more productively and efficiently, and automatically drive activity.

Read more about our integrations here

Optimise your policy management practices

Policy management best practices 
Every governance, risk and compliance person, regardless of the type of business they work for, wants their policies to be read and understood by their employees, customers and suppliers.
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Types of quality management systems
Planning your quality management system? Creating and documenting a detailed plan for your quality management system will help drive results around your specific goals, track progress and success. As with everything, you'll want to do some research before you get started. In this article, we explai...
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How to find the best GRC software solution
Governance, risk and compliance (GRC) software was originally designed to keep your information controlled in an electronic format. It was often only accessed by quality teams to show external auditors and customers processes and procedures.
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Questions about our policy management software? Schedule a 15-minute discovery call.